| PTA Standing Rules
East Ridge Elementary PTA
6.10.14
Proposed Standing Rules 2008-2009
To Be Presented for Approval by the General Membership on January 13, 2008
1) The name of this unit shall be East Ridge Elementary Parent Teacher Association 6.10.14.
2) This PTA serves the children of East Ridge Elementary.
3) This PTA is registered with Secretary of State under the Charitable Solicitations Act. The registration number is NDP 788 319. The Treasurer is responsible for filing the annual registration prior to November 15th.
4) This is a non-profit corporation recognized by the State of Washington on August 8, 1991. It is the responsibility of this unit to annually renew the Articles of Incorporation prior to August 31st. The incorporation number is on file.
5) This unit's Employer Identification number is on file.
6) The IRS recognized this unit as a non-profit tax-exempt organization on June 2, 2000 under Section 501(c)(3).
7) The current treasurer is responsible for filing IRS Form 990 or Form 990 EZ prior to November 15th.
8) This unit shall keep at least two copies of each of its legal documents in two separate locations.
9) The membership service fees of this unit shall be $12.00 per individual membership and $20.00 per family membership.
10) The students of East Ridge shall be considered honorary members of this unit without voice, vote, or privilege of holding office.
11) The nominating committee shall be elected according to the WSPTA Uniform Bylaws Article V. Section 1, of the Washington State PTA Uniform Bylaws.
12) The elected officers of this unit shall be a President, Executive Vice President, Vice President of Programs and Enrichment, Vice President of Fundraising, Secretary, and Treasurer (see Article VI, Section 2 of the WSPTA Uniform Bylaws.) These elected officers shall constitute the Executive Committee. The officers shall be elected at a general membership meeting by April 30th of each year. No person shall serve in the same office for more than two (2) years.
13) Chairpersons of the following committees shall constitute the Standing Committees: Membership, Newsletter, Online Registration and Hospitality.
14) The Board of Directors shall consist of the Executive Committee and the Standing Committees chairpersons. Board Meetings of this unit shall be on a date and time to be determined by the Board of Directors. All Board Members shall be current PTA members of this unit.
15) Any board position may be held jointly by two (2) members. Each board position, whether held jointly or individually, shall be entitled to one voice and vote at a board of directors' meeting.
16) Adoption of the budget, adoption of the standing rules, election of the nominating committee and election of the officers shall take place at general membership meetings held from September through June as necessary to vote on business. Meetings shall be held at the direction of the board of directors. Members shall receive a minimum of ten calendar days notice of business to be conducted. All current members in good standing of this PTA hold voting rights at PTA general membership meetings.
17) Committee chairmen shall include, but not be limited to: Art Docent, Chess Club, Classic Books, Directory, Fall Festival, Field Day, Historian, Ice Cream Social, Legislation, Reflections, Safe Arrival, School Dance, Science To Go, Spirit Wear, Staff Appreciation, Student Banking, Volunteer Coordinator and Webmaster. All Committee Chairmen shall be current PTA members of this unit.
18) An Office/Chair shall be declared vacant if the person holding that position misses three consecutive meetings unless excused by the President. (See WSPTA Uniform Bylaws, Article VII, Section 1(d).)
19) The signatures of three or more elected officers shall be on the authorized signature card for this PTA's bank account. Two signatures shall be required on all checks.
20) All contracts and binding agreements require the signatures of two elected officers one of which must be a president.
21) This unit shall conduct a mid-year audit of its books in February of each year in addition to the required audit in the Uniformed Bylaws in July of each year.
22) The budget shall be approved annually by a majority vote of the general membership prior to June 30th. The budget can be amended at general membership meeting by majority vote.
23) The standing rules shall be adopted annually in the fall by a majority vote of the general membership. These standing rules may be amended at any regular general membership meeting by a majority vote.
24) Golden Acorn Awards shall be given annually on or before June 30th to an outstanding volunteer(s). The board of directors shall determine the number of recipients. The committee members shall be appointed by the President(s) and consist of at (3) three to (5) five members including a past Golden Acorn recipient, past and current board member and a staff member. The committee shall follow Washington State PTA guidelines.
25) Voting delegates to the Northshore PTA Council shall be up to four (4) local unit board members, including the President(s). (See Article IV. Section 6(d) of the WSPTA Uniform Bylaws)
26) The vote for this unit for the position of Washington State PTA Region Director shall be determined by the board of directors.
27) The voting delegate of the State PTA Legislative Assembly shall be the Legislative Chairman unless otherwise designated by the Board.
28) The voting delegates to the State PTA Convention shall be determined in the following order: Outgoing President, Outgoing Vice President, Outgoing Secretary, and Outgoing Treasurer, Incoming President, Incoming Vice-President, Incoming Secretary, Incoming Treasurer, The board of directors shall determine the number of delegates to be funded by the PTA.
29) General membership voting quorum will consist of a minimum of 10 current PTA members. Board meeting voting quorum will be a simple majority of Board members. See rules 12, 13, and 14. A simple majority of voters carry motions.
30) Management decisions shall be made at regular meetings of the PTA Board of Directors. Any PTA member is welcome to attend PTA board meetings. A PTA member who wishes to propose an agenda item at a board meeting must give the President 72 hours notice.
31) Management decisions which involve the expenditure of funds in excess of $5000 must be put to a vote before the general membership.
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